Finanzplanungstool: Zentralisierung der Abläufe und Sicherung der Daten
Überblick
Acrontum entwickelte eine Finanzplanungsanwendung für einen Teilbereich des Einkaufs eines großen Automobilherstellers, um die komplexen finanziellen Prozesse zu automatisieren und zu zentralisieren. Das Kunden-Team verwaltet über 120 Dienstleister und ist für diverse digitale Services, einschließlich Budget- und Rechnungsverwaltung, verantwortlich. Die Applikation integrierte Lieferanten, Käufer, Controller, Buchhaltung, Produktion und technische Abteilungen, wodurch die Effizienz gesteigert sowie die Datensicherheit und Genauigkeit verbessert wurden.
Kundenanforderung
Der Kunde benötigte eine Lösung zur Zentralisierung und Automatisierung der komplexen und manuellen Finanzprozesse. Ziel war es, manuelle Abläufe zu minimieren, Datensicherheit zu gewährleisten und eine präzise, effiziente Verwaltung der Budgetplanung und Rechnungsprüfung zu ermöglichen.
Highlight
Acrontum schuf eine umfassende digitale Lösung, die die Finanzprozesse von mehr als fünfzig internen Abteilungen und 120 externen Dienstleistern in fünf Ländern abdeckt. Durch internationale Zusammenarbeit konnte eine Technologie entwickelt werden, die nun global angewendet wird.
Die Lösung
Acrontum entwickelte eine digitale Plattform, die den Freigabeprozess der Eingangsrechnungen automatisierte und die Verwaltung von Budgets und Rechnungen zentralisierte. Die Plattform ermöglichte eine transparente und präzise Budgetplanung sowie Rechnungsprüfung, während sie manuelle Fehler und Ineffizienzen reduzierte.
Eingesetzte Dienstleistungen
Stakeholder-Analyse, Anforderungsanalyse, Lösungskonzeption, strategische Planung, Prototyping und Testen, Web-App Entwicklung, Back-End-Systeme, API-Entwicklung und -Integration
Kundensituation
Der Kunde verwaltete seine finanziellen Abläufe manuell mit klassischen Tabellenkalkulationen, was zu Ineffizienzen und Fehleranfälligkeit führte. Die Abteilung musste monatlich Belege von über 120 Dienstleistern in fünf Ländern bearbeiten und dabei strenge Datenschutzanforderungen einhalten. Die manuelle Handhabung verursachte Verzögerungen und potenzielle Sicherheitsrisiken.
Vorgehensweise
Acrontum arbeitete eng mit dem Kunden zusammen, um die komplexen Finanzprozesse detailliert zu verstehen. Durch die Nutzung der Business Process Modeling Notation 2.0 (BPMN 2.0) wurden die Geschäftsprozesse erfasst und mit Stakeholdern validiert. Auf dieser Basis wurden erste Skizzen, Wireframes und Mock-ups erstellt, um die Softwareanforderungen festzulegen. Die entwickelte Lösung automatisierte und zentralisierte die Finanzprozesse, wobei Benutzer Rechnungsdaten direkt aus SAP abrufen und über einen integrierten Workflow validieren konnten. Automatische Validierungen, farbliche Markierungen und Tooltips unterstützten den Prozess. Strenge Datenschutz- und Sicherheitsrichtlinien wurden durch ein robustes Berechtigungs- und Rechteverwaltungssystem gewährleistet.
Das Ergebnis
Die Automatisierung des Datenabrufs aus SAP vereinfachte die Buchhaltung erheblich, während die Arbeitsabläufe durch sichere E-Mail-Benachrichtigungen und optimierte Validierungen effizienter wurden. Die organisierte Verwaltung von Finanzdaten verbesserte die Transparenz, während automatisierte Kontrollen und ein robuster Sicherheitsrahmen die Präzision erhöhten und das Risiko reduzierten. Die von acrontum entwickelte Lösung ermöglichte es dem Team, sich auf strategisch wichtige Aufgaben zu konzentrieren, und trug so zu einem nachhaltig optimierten Finanzmanagement bei.
Weitere Projekte von uns
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